Separate an expense from a supplier bill
Record an expense when payment happens immediately. Use a supplier bill when the supplier is owed money, then record the payment separately. This keeps supplier balances meaningful.
Follow a purchase order through receipt
Prepare purchase orders, use approval and issue controls, and record physical stock receipts independently of the supplier bill. Printable goods-received notes document the receipt.
Review purchasing differences
Three-way matching connects the purchase order, goods receipt and supplier bill. Company settings control acceptable quantity and price differences and whether posting is blocked beyond tolerance.
Settle several bills with one payment
Allocate a supplier payment across multiple bills. Record advances before selecting bills, then follow applications, refunds and supplier statements.